Hospitals push for upfront payments as patient deductibles and out-of-pocket costs rise

Thomas Zordani flew from his home in Denver to Phoenix for a consultation with a Mayo Clinic neurosurgeon, hoping to find out what could be done to treat his debilitating headaches after worrisome brain scan findings.

When making the appointment, Zordani said, he'd been told the clinic was in his insurer's network. Upon arrival, Zordani was summoned to the clinic's financial office and told he had to make a $5,000 preservice deposit, because Mayo had since determined it did not accept his insurance. He was automatically designated "self-pay," even though his plan had out-of-network benefits.

Not having that kind of cash on hand — and angry on principle — he refused. His appointment was canceled.

"I was so livid," Zordani said, recalling that day in early April 2024. He later learned that Mayo had sent a message to him in his insurance carrier's patient portal shortly before his visit with an estimate of the cost: $565, not the larger amount it later demanded.

Traditionally, patients usually receive bills for their share only after getting treatment. But what Zordani faced is becoming increasingly common — hospitals or other medical providers seeking prepayments.

"We regret that this individual's experience did not meet the high standard of communication we strive to provide when helping our patients understand their insurance coverage and financial responsibility," Andrea Kalmanovitz, Mayo's communications director, said in an emailed statement. "When prospective patients don't have clarity that Mayo Clinic is not in-network with their health plan, unexpected pre-service deposit requests may result."

Mayo's website says it requires prepayments in a variety of cases, including for "noncontracted" — also known as out-of-network — insurance plans.

The trend of hospitals asking for money up front represents a double whammy for patients.

Medical providers are collecting larger shares of what patients might owe at a time when rising deductibles mean patients are owing more for care. The preservice charge could be all or part of a remaining deductible, for example, or a sizable percentage of what the visit or treatment might cost. Those deductibles go up when hospital prices, drug costs, and labor expenses increase, as insurers try to slow premium growth by shifting more costs to patients.

People are "basically being asked to self-insure," said Richard Gundling, a senior vice president at the Healthcare Financial Management Association, an organization for finance professionals.

As that happens, hospitals figure more patients will have trouble meeting those deductibles, so they want to get as much up front as possible.

"Things like preservice deposits and those kinds of moves are probably going to become more and more likely," said Chip Kahn, a visiting senior fellow at KFF and the American Enterprise Institute and former president and CEO of the Federation of American Hospitals. "That will make it harder on the provider, the clinician, and harder on the patients."

The deposits can't be viewed in isolation, Gundling said: It's a bigger issue than just hospitals asking for money up front. The challenge, he said, is: "How do we maintain access to care when more patients can't absorb the level of out-of-pocket costs?"

Already, consumers are increasingly worried about paying for healthcare. A recent KFF health tracking poll found that lower out-of-pocket costs ranked as the top change insured adults would like to see from their coverage plans. KFF is a health information nonprofit that includes KFF Health News.

The average deductible in family coverage offered by employers is $3,762 per person, according to KFF, while the average deductible in Affordable Care Act plans jumped 37% this year to a similar amount, $3,786.

A consumer concern

Community Health Advocates, a health insurance consumer assistance program in New York state, hears from people who are concerned about prepayments, said Diane Spicer, a supervising attorney.

"We see this mostly with insured folks who are seeking out-of-network care but who have out-of-network coverage," Spicer said, "and also sometimes for care that is not covered."

Just how many hospitals collect what are often called point-of-service payments is not known, according to Kodiak Solutions, a technology company that provides services to health systems to help manage their revenue.

"But it is becoming more and more the center of many of our conversations with health systems," said Matt Szaflarski, a vice president leading Kodiak's revenue cycle intelligence team.

In addition to Mayo, Baltimore-based Johns Hopkins Medicine's website says that "it is our policy to collect all amounts owed before services are rendered" for non-emergency care. University of Texas-affiliated MD Anderson in Houston, one of the nation's premier cancer treatment centers, says patients who pay for their own care "will be asked to pay an initial deposit determined by the care center, based on the type of cancer."

On average, hospitals collect about a quarter of what they expect the patient will owe, Szaflarski said, based on what they estimate the insurer will pay — a percentage that has grown in recent years.

For example, if a person is coming in for imaging and the insurer will reimburse $1,000 for that scan, the hospital will seek $250 from the patient up front, he said. "That used to be closer to $150."

It also varies by hospital, and sometimes by state.

"The state of Indiana has some of the lowest cash collections in the country. They are Midwest nice," Szaflarski said. He added that California and Texas are among those that collect more.

Even as hospitals increasingly collect more upfront payments, however, their uncollected debt is also rising, according to data Kodiak collected from more than 2,300 hospitals nationwide.

A Kodiak report in June said that's because of a "fundamental shift" in coverage as plans "increasingly feature higher deductibles, greater coinsurance, and more complex cost-sharing structures: all elements that increase the nominal patient responsibility without improving—and often reducing—the probability of collection."

While many hospitals are doing fine, some, especially in rural areas, have thin margins — and things could soon tighten further as cuts to ACA and Medicaid funding lead to more people being uninsured.

As a result, hospitals "have to be concerned" about every cost-sharing dollar, Kahn said.

After Zordani returned to Denver, he said, it took a while to find another specialist. He eventually had a procedure in late June 2024, at a Denver hospital not affiliated with Mayo, to fix a spinal fluid leak.

The following fall, he filed a complaint against Mayo in Arizona civil court. He was awarded $47,500 in economic damages and attorney fees after an arbitrator in September 2025 determined Mayo violated a state consumer fraud law because it failed to reach him to say that his plan was not in-network before he traveled. Mayo's statement to KFF Health News did not include any reference to the settlement.

"Had they notified me in timely fashion as required, I would not have flown there," Zordani said. He's still angry that the clinic didn't ask his permission before designating his care as self-pay, which meant he wasn't going to use his insurance, and he's still unclear on how they calculated the $5,000 preservice amount.

When do consumers have to make preservice payments? 

There is one clear rule: In emergency situations, hospitals that accept federal Medicare financing cannot, by law, demand upfront payment before stabilizing a patient who arrives at an ER, said Matthew Fiedler, a senior fellow and health policy researcher at the Brookings Institution.

Other consumer protections are less clear.

Patients who get in-network care may have some recourse in their contracts with their insurers, so they should check the fine print, experts told KFF Health News.

"In out-of-network settings, I'm not aware of any barriers that would prevent a provider from doing this," Fiedler said of preservice deposits.

How those amounts are calculated also appears widely up to the provider and can be opaque.

"They could just say $1,500 and you'd be like, 'Oh, is that 10%, or is that how much is left on my deductible?'" said Patricia Kelmer, senior director of healthcare campaigns at PIRG, a national federation of independent consumer advocacy groups.

Yet, she added, the patient might be scheduling three months in advance, so the provider wouldn't know how much was left on the deductible. She recommends consumers ask for an itemized bill and call their insurer to find out whether it has rules regarding the charges.

Also unclear are how and when patients get their money back if they overpay.

Overpayments can happen if patients don't require the services originally estimated or when insurers pay other bills first, such as the anesthesiology cost or a surgeon's fees. If those payments are counted toward a patient's deductible, yet the patient had already made a prepayment to the hospital for the expected deductible, they've now paid too much to the hospital.

How soon they get their money back can vary and can depend on state laws, though a small number of states directly address the issue. As of this year, Florida requires medical providers to reimburse patients within 30 days of a determination of an overpayment. Some states, including Maryland, prohibit certain hospitals from requiring prepayment simply to avoid offering financial assistance.

After alleging that some patients had to wait more than a year to get reimbursed, Arizona Attorney General Kris Mayes recently brought a suit under state consumer protection laws against SimonMed Imaging, which has 170 locations in 10 states.

In a settlement, SimonMed agreed to issue refunds within an average of 60 days.

KFF Health News is a national newsroom that produces in-depth journalism about health issues and is one of the core operating programs at KFF — the independent source for health policy research, polling, and journalism.