Pro Tip: 10 Essential Keyboard Shortcuts for Microsoft Outlook

Last Updated Oct 23, 2011 11:20 PM EDT

I use a small assortment of keyboard shortcuts in most programs -- you know, like Ctrl-C to copy, Ctrl-Z to Undo, and Ctrl-S to save. It recently occurred to me, though, that I don't use any keyboard shortcuts in Outlook at all, which is odd, since I spend so much of my day in that program. That's why I was so happy to run across 10 insider's shortcuts for Outlook on the Outlook Blog.

I like these shortcuts because they'rre very handy, but they're probably not keystrokes you already know. You might want to tack them up on your wall for a while until they get ingrained in your fingers' muscle memory.

Switch between Mail, Calendar, and Contacts
Ctrl+1, Ctrl+2, Ctrl+3: (Mail is Ctrl+1, Calendar is Ctrl+2, and Contacts is Ctrl+3)

Create a meeting request

Move a message from one folder to another

Go to the Inbox folder

Toggle between ALL CAPS, all lowercase, and Sentence Caps
Shift+F3 (This works when Word is your email editor.)

Create a bulleted list
Ctrl+Shift+L (This works when Word is your email editor.)

In Calendar, go to the same day the previous/following week
Alt+Arrow Up (previous) Alt+Arrow Down (following)

Open the Address Book

Responding to messages
Ctrl+R (Reply); Ctrl+Shift+R (Reply All); Forward (Ctrl+F)

Send a message

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Dave Johnson was employed by Microsoft Corporation at the time this article was written.