Last Updated Oct 24, 2008 11:58 AM EDT
Why two minutes? It's a bit of an arbitrary measure, says Andre Kibbe on Tools for Thought, but it's basically to enforce the idea that it's a short action. But he suggests the busier you are, the more you should adhere to the two-minute guideline.
Some examples of two-minute tasks might include writing a thank-you note, making a dinner reservation, asking or answering a yes/no e-mail, doing a quick Google search, filing a document or folder, or making on online purchase.
The major benefit of implementing the two-minute rule is that it gets rid of all the small stuff before it adds up to big stuff. It de-clutters your desk and your mind and enables bigger actions -- for example, the first step in launching a new initiative may be to gather all principals for a meeting, something that can easily be accomplished with a quick invitation via Outlook.
How can you enforce the two-minute limit? There are a number of downloads that can help, including a GTD 2-Minute Timer app for iPhones, GTD Inbox for GMail, or a free two-minute timer for .NET. And there's always the old-fashioned approach: use an egg timer.
Do you have any suggestions for using the two-minute rule? Share them in the comments section.