Pro Tip: 10 Essential Keyboard Shortcuts for Microsoft Outlook

Last Updated Oct 23, 2011 11:20 PM EDT

I use a small assortment of keyboard shortcuts in most programs -- you know, like Ctrl-C to copy, Ctrl-Z to Undo, and Ctrl-S to save. It recently occurred to me, though, that I don't use any keyboard shortcuts in Outlook at all, which is odd, since I spend so much of my day in that program. That's why I was so happy to run across 10 insider's shortcuts for Outlook on the Outlook Blog.

I like these shortcuts because they'rre very handy, but they're probably not keystrokes you already know. You might want to tack them up on your wall for a while until they get ingrained in your fingers' muscle memory.

Switch between Mail, Calendar, and Contacts
Ctrl+1, Ctrl+2, Ctrl+3: (Mail is Ctrl+1, Calendar is Ctrl+2, and Contacts is Ctrl+3)

Create a meeting request
Ctrl+Shift+Q

Move a message from one folder to another
Ctrl+Shift+V

Go to the Inbox folder
Ctrl+Shift+I

Toggle between ALL CAPS, all lowercase, and Sentence Caps
Shift+F3 (This works when Word is your email editor.)

Create a bulleted list
Ctrl+Shift+L (This works when Word is your email editor.)

In Calendar, go to the same day the previous/following week
Alt+Arrow Up (previous) Alt+Arrow Down (following)

Open the Address Book
Ctrl+Shift+B

Responding to messages
Ctrl+R (Reply); Ctrl+Shift+R (Reply All); Forward (Ctrl+F)

Send a message
Alt+S

More on BNET:

Dave Johnson was employed by Microsoft Corporation at the time this article was written.

Comments

Market Data

Watch CBSN Live

Watch CBS News anytime, anywhere with the new 24/7 digital news network. Stream CBSN live or on demand for FREE on your TV, computer, tablet, or smartphone.

Watch Now

Market News

Stock Watchlist

New Android App

For your Android phone and tablet, download the FREE redesigned app, featuring CBSN, live 24/7 news.

Download
The all new
CBS News App for Android® for iPad® for iPhone®
Fully redesigned. Featuring CBSN, 24/7 live news. Get the App